Rules and Regulations
Allocation and use of exhibition space
Application for participation is to be made in the prescribed form. Based on the sort of exhibits, time of registration and making deposit..., also considering exhibitor¡¯s request, the Organizer will assign space to exhibitor on ¡°first come first served¡± basis. Exhibitor shall not underlet the space allocated by the Organizer nor use the space for any other purposes.
Payment
Space allocation will be done by the Organizer only upon receipt of 50% of rental payable along with the application. Remaining 50% of space rental is payable at least 10 days after application. The deposit (50% of contract value) will not be refundable. For withdrawal, exhibitor should send a notice to the Organizer in writing not later than 90 days prior to the exhibition opening day, and if the exhibitors have paid 100% contract value, 50% will be refunded.
Possession of space
Possession of space and stand will be given, only upon receipt of full payment, 3 - 5 days for raw space, 1 - 2 days for standard booths before the exhibition opening. The display of stand must be finished on the day before opening day.
Exhibit Transportation
The Organizer will provide exhibitor or his transport agent with related documents for customs formalities of exhibits or the Organizer will help to arrange customs clearance and local transportation to the exhibition venue if required by the exhibitor (detail rates will be provided by Official forwarder).
Construction of stand
Official contractor will co-ordinate with the Organizer to build package stands. Special design by exhibitor will have to be within the architectural controls and getting approval by the Organizer before actual construction is started. No stand will be allowed to exceed 6m in height or use passages inside the Hall for construction, wood work, and painting and for storage of exhibits.
Exhibitor will be responsible for removal of empties, waste materials at least 12 hours before the exhibition opening. The Organizer will have the right to levy penalty in all above cases. Exhibitor should take all necessary precautions to prevent any harm done to the exhibition venue property, and is liable to compensate any damages of venue property caused by his/her staffs.
Operation of stand
All exhibitors are requested to wear badges in the exhibition venue. Staff of exhibitors must be present half an hour before opening and half an hour after closing everyday to take care of his/her stand. When arriving at stand in the morning, should exhibitor find something loss, damage, the exhibitor must keep the status-quo and inform the Organizer immediately to settle.
Within one day after exhibition closing, all precious exhibits and other materials must be moved out of the exhibition venue.
Security
The Organizer will make the general security arrangements 24 hours. However, exhibitors will be responsible for the security of their own exhibits and stand. The Organizer is not liable for any loss, damage occurred during opening time everyday.
Fire prevention
The Organizer is authorized to limit demonstration of all materials which are in its sole discretion deemed to be potential fire hazards, and is entitled to remove them from exhibition halls in order to ensure the security. All expenses for the removal shall be born by the exhibitor.
Absolutely forbidden moving inflammable or explosive into the exhibition halls, using electricity to cook, heat, dry materials in exhibition halls. No smoking is allowed in exhibition halls during the build-up/tear-down period.
When daily opening time is over, before leaving the stand, exhibitor must check all electrical equipment and switch electrical off (especially in case the power is suddenly cut out during opening hours). In case of fire hazards, exhibitors have to inform immediately the fire fighter team, keep calm, cut off electric interrupters, use fire extinguisher to put out the fire, show the way out to visitors. Exhibits must not obstruct passage, telephone connections, fire extinguishers and water outlets.
Change of date and venue
In case of necessary, the Organizer reserves the right to change the venue or date of the exhibition, and will inform exhibitors the new date or new venue at least one month before the old date. Space rental contracts will remain effective for the new date or new venue.
Power and water
Except the Organizer and official contractor, no one is authorized to undertake any installation of water and electricity equipment in the exhibition hall. The Organizer will disconnect any electrical supply which may be dangerous to visitors an hour before and after the daily opening time. During the move-in and move-out periods, power will be supplied as requested.
Refusal of admission
Whenever necessary, the Organizer reserves the right to refuse any person admission to the exhibition venue at request of the authorities for the common benefit of the exhibition.
Visa
The Organizer will provide exhibitor with active assistance, but is not responsible for applying for visa. The fact that exhibitors, is unsuccessful in obtaining visa will not be an alleged reason to cancel the contract. Exhibitors must strictly observe the immigration rules of China.
Violation of the rules and regulations
In the event of violation of these rules and regulations, the Organizer will have the right to close down the stand of exhibitor immediately, and the exhibitor will have the juridical responsibility for his/her violation.
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